Edit Collection Move RFPs

Relocating an archives is a complex process that requires careful planning and clear communication. At HeritEdge Archival, we specialize in reviewing and tailoring the scope & specifications section of your Request for Proposal (RFP) to ensure the vendors bidding for your business understand your collection move and handle it with precision, professionalism, and care. From editing the project requirements to assistance in selecting the right vendor, we help you set the stage for a successful move.

Why a Strong RFP Matters
A well-written RFP is critical to ensuring your collection is relocated safely and efficiently. By clearly defining your needs and expectations, you’ll:

• Attract Qualified Vendors
  Engage experts with the skills and resources to meet your project’s requirements.
• Ensure Accountability
  Establish clear standards for handling, packing, and transporting materials.
• Streamline the Process
  Minimize confusion and delays with a comprehensive project roadmap.
• Protect Your Collections
  Safeguard fragile and valuable items with proper handling protocols.

How We Can Help
With experience in archival practices, collection moving, and project management, we’ll help you write the scope & specifications section for an RFP that addresses the unique challenges of your collection move. Our services include:

• Needs Assessment
  Collaborate with your team to identify project goals, challenges, and requirements.
• Detailed Scope of Work
  Outline precise tasks, timelines, and deliverables for prospective vendors.
• Compliance Standards
  Include guidelines for preservation, handling, and environmental controls.
• Optional Proposal Evaluation
  As an add-on to this service, we’ll review and rank submitted proposals.

Moving Your Archives with Confidence
Whether you’re relocating to a new facility, consolidating collections, or upgrading storage, a clear and comprehensive RFP is the first step to a smooth transition. Let us help you protect your collections and streamline your move.

Request More Information
Contact us today to get started on an RFP that ensures your archives is moved with care and expertise. With HeritEdge Archival, you can trust your legacy is in good hands. Please fill out the form below, and we’ll get back to you shortly. Or, feel free to call us at (312) 919-6683.